A virtual data room secure is an online environment that allows large volumes of confidential documents can be safely shared beyond the walls of a business. It is used for M&A, due diligence and bankruptcies, litigation audits or any other time multiple parties must review sensitive data.
The best virtual datarooms are equipped with various security 6dataroom.com features that meet industry standards to ensure that information stays where it belongs – within the data room. These include physical security and granular settings for permissions, as well as tracking document activities.
Data Center Security: The best VDRs utilize data centres that are of a high-quality with adequate physical security, including offsite backups of data, redundancy of data and fire protection and biometric access control. They also employ a strong business continuity plan and undergo regular penetration testing.
Document Access Security: The most efficient virtual data rooms provide specific permissions for documents which allow administrators to restrict access to specific folders and documents. They can set viewing only, printing and downloading options. They also allow users to add dynamic watermarks to printed and viewed pages and set timeframes for user access.
Privacy Security The VDR that is HIPAA-compliant and meets ISO 27001 compliance or exceeds it, will offer privacy protection. It provides end-to-end encryption (E2EE) which impedes unauthorised access to information by hackers or service providers.
Finally, a VDR that is highly rated will be certified by FINRA (Financial Industry Regulatory Authority), and SOC 2(Service Organization Controls) and ensures that it adheres to the highest standards of handling practices to protect PII. This can help prevent the hefty fines, legal costs and revenue loss that can result from data breaches.
